Archivist: SSND North American Archives


Milwaukee, Wisconsin


School Sisters of Notre Dame North American Archives

General Statement of Duties:

The Archivist provides vision and leadership in directing and managing the newly consolidated archives for the School Sisters of Notre Dame in North America. The Archivist reviews, updates and implements policies, procedures and best practices for the acquisition, organization, preservation and accessibility of materials that document the life and mission of the Congregation of the School Sisters of Notre Dame (SSND). Initially, this will involve visiting the current SSND Archives at eight sites in the United States and Canada and assisting in the relocation of these archives to the new consolidated archives at Mount Mary University in Milwaukee.

Essential Duties and Responsibilities

  • Set goals and objectives that promote the vision and mission of the archives, foster collaboration in achieving these goals and objectives and conduct ongoing assessment using a variety of methods to determine the effectiveness of services
  • Review and update current policies and procedures to ensure:
    • The transfer to the archives on a regular and timely basis of records of enduring value documenting the life and mission of the congregation.
    • The appraisal, selection, accession, arrangement, description and preservation of records in accordance with accepted standards and practices
    • The continued development of finding aids and databases
    • The prioritized digitization and/or reformatting of archival materials
    • The proper access to archival holdings and the timely response to requests for information
  • Delegate responsibilities to appropriate staff, volunteers and interns, and evaluate performance
  • Collaborate with SSND communications and development offices in the use of archival material for publications, websites and social media, as well as in other appropriate ways
  • Oversee space utilization, supplies, equipment and general operation of the archives
  • Participate in local, regional and national archival associations

Basic Qualifications:

  • Master’s degree with an archives emphasis at an ALA-accredited program
  • Certification by Academy of Certified Archivists
  • Minimum of five years of progressively responsible professional experience in archives administration, preferably in a religious organization
  • In-depth knowledge of archival principles and practice, emerging technologies in archives, and professional, ethical and legal responsibilities as archivist
  • Ability to recognize and evaluate the historical value of documents, records and artifacts
  • Excellent planning, organizational, budgeting, problem-solving and decision-making skills
  • Excellent interpersonal, written and verbal communication skills
  • Ability to work both independently and collaboratively
  • Ability to balance archival, financial and operational perspectives in carrying out responsibilities
  • Ability to maintain professional confidentiality
  • Experience with varied formats of records including manuscripts, printed materials, photographs, audiovisual materials and digital materials
  • Knowledge of best practices for digital preservation and digitization, as well as current standards used in describing digital materials such as image, text, sound and video
  • Experience with database software such as Access, which is currently used in SSND archives
  • Working knowledge of archival content management systems
  • Knowledge of and/or the willingness to learn about the history, traditions, and mission of the School Sisters of Notre Dame, the Roman Catholic faith and the history of the Catholic Church in North America


  • Coursework in the SAA Digital Archives Specialist (DAS) curriculum
  • Reading knowledge of German


  • Frequent travel during the consolidation process; less travel after the consolidation is complete
  • Physical ability to perform the duties of the position, including the ability to lift 40 pounds

Job Type:

Full-time with benefits

Application Process:

Submit a detailed resume, letter of interest and the names and email addresses of three references by May 5, 2017, to:

School Sisters of Notre Dame
Attn: Lindsey VanBeck
13105 Watertown Plank Rd.
Elm Grove, WI  53122

or email Lindsey VanBeck at: